• Multiple Shot Entry
    A reasonable concern of a busy VFX supervisor or producer is how much time it might take to perform the data entry required for effective shot tracking. VFX Nexus has a series of tools designed to get essential information entered rapidly. This will get your team up and running quickly. As time allows, further details can be added to the shots. For this example, we’re imagining that we’ve received the rough cut of Cheesemongers of Foo, and we have ten more shots to enter and assign in VFX Nexus.
    Within the Projects menu tab, be sure you have selected the Cheesemongers project, then select the Shots->Add Bulk Shots menu item.
    ShotsAddBulkShots
    You will be presented with a page that looks similar to a spreadsheet with 20 rows of information. The essentials of a shot are all here: the Shot #, the Shot Name, The Sequence, Lead User, and the number of Frames. AddingBulkShots
    The tab key moves quickly through the various fields. Typing the first letter of a Sequence will snap to that entry in the menu. Click the Add button at the bottom of the page to turn these entries into Shots. You are returned to the Shots page of your Project, now looking a bit more like a real project. You will notice that only the first shot still has a thumbnail image.
    ShotList1Thumb
    We will demonstrate an automatic way to add images to the rest of the shots now.
    Click the Images tab within the menu.
    ImagesTab
    Here you will see all Shots in the Project listed, along with any existing thumbnail image. This page is fairly self-guiding, but the main feature of note is the "Add/Update many images at once" area. By uploading a zip file containing images named identically to the associated shot number, and adding the .jpg (or .tif or .png) extension, VFX Nexus can automatically attach the images to the shots. Click the Choose File button in the Add Many Images At Once area and choose your Zip file.
    Images Page
    Hint: if you used the same shot numbers as shown in the screenshot data above you can use this zip file included with this documentation.

    Click the Upload button and wait as your file is uploaded, unzipped, and associated with the shot data.

    Bonus Productivity Tip: Chrome and Safari browsers on Macintosh and Windows allow drag-and-drop selection of files by dropping them onto the Choose File buttons.

    After the upload, the screen returns and reports what images have now been successfully added.
    Safari
    Now all the shots have their associated thumbnail images.
    There is only one more page to we need to visit before we release this bootstrapped Project to the VFX staff: the Shots->Edit Bulk Shots page.
    Edit Bulk Shots Menu
    The Edit Bulk Shots page allows several shots to have various aspects changed simultaneously. In this case, we want to set the Lead User, Status, and Version for each of these shots.
    To use this page, select what shots need to be affected by clicking the check box to the left of the window. A shortcut for selecting All shots is at the top in the header of the list. In this case, we are going to make the same changes to all shots. Click the All checkbox now.
    Edit Bulk Select All
    Following through the menus at the top, change the following:
    • Leave "No Sequence Change" unchanged
    • For “No Shot Status Change” select “Create Animatics.”
    • For “No Version Change,” select “-None-.”
    • For “No Lead User Chage” select your first artist account created.
    • Leave “NoTeam Change” unchanged.
    • For “No Priority Change,” select “Medium.”
    Click the Update button.
    Bulk Changes

    All shots have changed information simultaneously. Any shot left unchecked on the right of the page will be kept as-is. Any menu item not changed to another setting will not modify that setting on any shot.

    In summary -- we've entered the names, the descriptions, the images, and all the primary data fields for 10 shots by visiting only 3 pages.
    For the remaining data fields--for example, we don’t have complete information for the Scan Status or any color coding in these shots--there are a few ways to tackle this. Click on a Shot number within this list, then click the Edit Shot link within its header. Add to or correct any data, then click Update.
    Shot Nav Menu
    Notice that in nearly every screen within a Project area is a menu of every shot in the Project. Surrounding this menu are Next and Prev(ious) links. Click the Next link and repeat the procedure until all required shots are updated. You can also do this with the shot details pages to edit the Users associated with the shot, for instance.

    Bonus Productivity Tip: Use the power or your web browser to create a set of pages you need to work on. Within your Project, select the Shots tab. Use the “Open In A New Tab” ability of the browser to open a new tab for each Shot Editing page you need to work with. Control-Click (Command-Click on Macintosh) on the Pencil (Edit) Icon. This will open the shot in a new tab. If your browser preferences are set like so, these tabs will open behind your current tab. Make the changes on the Shot data within each tab, clicking Update when finished. Close the tab. Once you are returned to your Project Shots page, refresh the page to make sure you are seeing the latest data.

    Time to get a big picture look at your project. Click the Summary tab. You will now see various bits of information for the Project such as the number of remaining Shots and Tasks and the summary entered before. The rest of the page is dedicated to listing the most recent changes and updates to Shots. This is always a great place to start and end a work day within a Project as it gives you an at-a-glance view of progress as well as a way to jump straight to any changes in Shots that catch your attention.

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